Skip to content
Catholic Office

Baptism Files & Online Registration

The Baptism Files module (/baptism-files) streamlines the entire baptism preparation process for families, godparents, and parish staff, including automated public online registration.

Accessing Baptism Files

  • In the navigation bar, select Baptism Files (/baptism-files).
  • The dashboard shows all registered baptisms, filterable by date, completion status, language, and celebrant.

Creating a Baptism File Internally

  1. Click + New Baptism File (/baptism-files/create).
  2. Enter the family and candidate details:
    • Child Information: Name, date of birth, city of birth.
    • Parents Information: Father, Mother (with maiden name), contact email, phone, and marriage status.
    • Godparents: Godfather and Godmother names, Catholic status, and marital status.
    • Ceremony Details: Date, time, celebrant, and language (English, Spanish, Bilingual).
  3. Click Create Baptism Record.

Public Online Baptism Registration

Parishes can provide parents with a secure, self-service online registration link.

How It Works:

  1. In your Baptism Files dashboard or Baptism Settings, click Copy Public Registration Link to copy your parish’s unique private registration URL.
  2. Share this link on your parish website, in the church bulletin, or via email with inquiring parents.
  3. Parents can complete the digital intake form on any device:
    • Enter child, parent, and godparent details.
    • Upload digital copies of the State Birth Certificate.
    • Review godparent qualifications under Canon Law.
  4. Once submitted, the system automatically creates a new Baptism File in your parish dashboard and alerts parish staff.

Managing the Baptism File

Opening any baptism record (/baptism-files/{id}) allows staff to:

1. Document & Godparent Verification

  • Verify the Civil Birth Certificate.
  • Track Godparent Eligibility Affidavits (Confirmation certificates, Catholic marriage proof).
  • Record completion of Baptismal Preparation Classes for parents and godparents.

2. Financial Ledger

  • Track sacramental registration fees and voluntary donations.
  • Record payments and generate official parish receipts.

3. Sacramental Register Recording

  • Mark the sacrament as administered after the ceremony.
  • Print official Baptismal Certificates and parish register summary records.

Configuring Baptism Requirements

To customize the default checklist for new baptism files:

  • Go to Settings > Baptism Requirements (/settings/baptism-requirements).
  • Enable, disable, or create new mandatory checklist items.