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Catholic Office

Accounts Receivable & Debt Ledger

The Accounts Receivable Ledger (/accounts-receivable) consolidates all outstanding fees, payments, and balances across every event and sacramental file in one centralized dashboard.

Accessing the Debt Ledger

  • In the navigation bar, click Finance > Accounts Receivable (/accounts-receivable).
  • The ledger displays all active accounts categorized across:
    • Marriage Files
    • Baptism Files
    • Quinceañera Files
    • Funeral Files
    • Facility Rentals

Key Features

1. Unified Balance Overview

  • Instantly view Total Fees Assessed, Total Payments Collected, and Outstanding Balance Due for each case.
  • Search and filter by family name, case ID, date, or file type.

2. Itemized Ledger Breakdown

  • Click to expand any account row to view the full itemized ledger:
    • Itemized fees (Church offering, Celebrant stipend, Musician/Cantor, Security deposit, Janitorial).
    • Chronological transaction log of all recorded payments, including payment method (Cash, Check, Credit Card, Online), receipt numbers, and notes.

3. Recording Payments & Issuing Receipts

  • Record incoming payments directly into the ledger:
    • Specify payment method, amount, and date.
    • Add reference details (e.g., Check #1042).
  • Automatically updates remaining balances in real time.

4. Official Financial Statements

  • Generate and download PDF Financial Statements (/financial/statement/{type}/{id}) to provide families with official itemized billing and receipts for tax and personal records.