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Catholic Office

Approval Calendar

The Approval Calendar (/calendar/view/approval) provides ministry leaders and Calendar Administrators with a visual layout to review pending event requests alongside existing bookings.

Accessing the Approval Calendar

  • Navigate to Calendar > Approval Calendar (/calendar/view/approval).
  • The calendar highlights pending event requests in amber/yellow against approved events in the parish calendar.

Reviewing & Resolving Conflicts

When reviewing an event in the Approval Calendar:

  1. Click on any pending event box.
  2. Review the requested dates, setup/cleanup buffers, assigned rooms, and ministry details.
  3. Check for any visual room or resource overlaps with already approved events.
  4. Take action:
    • Approve: Immediately confirms the reservation and places it on the live parish calendar.
    • Decline / Deny: Rejects the request with an optional note sent to the requester explaining why.
    • Edit Before Approval: Adjust times or switch rooms before approving.

Two-Tier Approval System

  • Ministry Approval: Ministry leaders can first review and endorse requests submitted by their ministry members.
  • Calendar Admin Final Approval: The primary Calendar Administrator reviews the endorsed request and gives final authorization.